Task Management Guide

Learn how to use tasks for team coordination, automation, and workflow management.

Overview

Tasks in Storyblok can be:

Manual tasks for team members
Automated webhooks
Scheduled automation
Integration triggers

Types of Tasks

Manual Tasks

Track work that needs human action.

Create task "Review Q1 Blog Posts":
- Assign to content team
- Due date: End of quarter
- Checklist of blog posts to review

Webhook Tasks

Trigger external services when events occur.

Create webhook task "Notify Slack on Publish":
- Webhook URL: https://hooks.slack.com/...
- Trigger: story.published
- Send story title and URL to #content channel

Automation Tasks

Automate repetitive actions.

Create task "Auto-tag New Stories":
- Trigger: story.created
- Action: Add "needs-review" tag
- Run for all new blog posts

Creating Tasks

Webhook Integration

Set up Slack notification:
1. Get Slack webhook URL
2. Create task "Slack: New Content"
3. Set webhook URL
4. Configure to trigger on story.published
5. Test with sample story

Email Notifications

Create email task "Daily Content Report":
- Trigger: Scheduled (daily at 9 AM)
- Action: Email summary of yesterday's changes
- Recipients: Content team

Task Management

Viewing Tasks

Show me all active tasks

List webhook tasks that trigger on publish

Updating Tasks

Update task 123:
- Change webhook URL to new endpoint
- Update description
- Test with sample payload

Disabling Tasks

Temporarily disable task "Auto-publish" while we debug

Common Task Patterns

Content Notifications

Notify team when content needs attention:
- New draft created → Notify author's manager
- Story in review > 3 days → Escalation email
- Content approved → Notify scheduler

Integration Workflows

Sync with external systems:
- Story published → Update search index
- Asset uploaded → Optimize images
- Component changed → Rebuild frontend

Data Synchronization

Keep external systems in sync:
- Product updated → Update e-commerce platform
- Blog published → Post to social media
- Event created → Add to calendar system

Best Practices

Descriptive names - Clear purpose in task name
Test webhooks - Verify endpoints work before enabling
Error handling - Monitor for failed tasks
Rate limiting - Don't overwhelm external services
Documentation - Document what each task does
Regular review - Clean up unused tasks

Need help with tasks? Ask Claude to set up webhook integrations and automation tasks!